EXECUTIVE COUNCIL MEETING MINUTES
OCTOBER 29, 2010 10:00am
1.
Call
to order. Attending: President Bob Hilpertshauser, 1st VP Ron
Deckard, 2nd VP Vicki Marteney, 3rd VP Verdell Woollard
and Sec/Treas Marcela Santoyo
2.
Treasurers
report
3.
Jr
state championship – FSHPA bylaws may need to be changed regarding how to handle Jr divisions when there are fewer than 3 pitchers in any given division
o
Vicki
will investigate how other states are handling and how their bylaws are written
(NC, AL, GA, SC, LA)
o
New
bylaw (must comply with NHPA By-Laws) that will be approved by EC to be
ratified before next state tournament
4.
Club
team tournament
o
Reviewed
changes (date, location, tournament director)
o
Ron
will take money and set up tournament then email files to Marcela
o
Marcela
will run tournament day of the event
5.
Election
of Officers
o
Buddy
short running for President
o
Bob
Marks running for 1st VP
o
Election
committee still be seeking out additional candidates for these offices
6.
5
member council
o
Reviewed
flow chart and discussed changes
o
4th
VP removed, responsibilities moved to 2nd VP
o
May
need a bylaw change to move responsibility of identifying most improved player
to Sec/Treas and update the state statistician duties
7.
Discuss
status of clubs
o
Top
of the world – need to have courts checked for 2011 if they want to hold
sanctioned leagues; need to submit a list of officers to keep charter membership; put back on the
web
o
Brooksville
– not holding sanctioned leagues – if they want to keep up charter membership
they need to send officer list, at least Pres must have NHPA card
o
o
Niceville
- not holding sanctioned leagues – if theey want to keep up charter membership
they need to send officer list, at least Pres must have NHPA card
o
o
Okeechobee
– button on web map takes you to FSHPA page. Not a charter club anymore. Ok to
remove from the web site
8.
FSHPA
to implement HS Score keeping program
o
Discussed
possibility of implementing – need to investigate cost, logistics
o
Will
get feedback from
9.
Revision
of the notes for the FL tournament schedule
o
Suggestions
from Ernie Kovacs to update the
footnotes in the tournament schedule
o
To
take effect for 2011-2012 tournament year
o
Motion
to approve changes to footnotes, Bob
o
2nd
by Dell
o
Unanimous
vote to accept
10.
Discuss
EC motel reimbursement for 2011 state tournament
o
Discussed
EC motel reimbursement for council members
o
Motion
to reimburse all 5 EC council members, 4 nights
Bob
o
2nd
by Ron
o
Unanimous
approval
11.
Correspondence
o
Rcvd
letter from Jim Smith resigning as promotions chairman
o
Still
looking for historian and promotions chairman
12.
Next
meeting Friday Jan 28, 2011 1pm in
13.
Adjourned
Marcela Santoyo,
Sec/Tres.