ANNUAL CLUB - EXECUTIVE COUNCIL MEETING MINUTES

                                                                      APRIL 17, 2013 9:30am

1.        Call to order at 9:30am by President Hilpertshauser

2.        Roll call of clubs and total votes: 11 votes represented

3.        Minutes from last meeting were approved

4.         Treasurer’s report – proposed budget and income/expense report as of 3/31/13 were reviewed. Motion to accept by Ron Deckard, second by. Unanimous approval. EC will approve after changes discussed:

a.        Jr. allocation $3 all goes to acct code 2, none to acct code 18

b.        HOF air conditioner expense

                                                                i.      How do we deal with expense incurred? $3900 expense; Clearwater asked for $1500, EC countered with $900; lapel pin sales will go to HOF expense (approx. $300); $1000 donation from Louise Robison; total $1300 toward their expense of $3900 expense for a/c; Clearwater accepts $1000 donation and puts $300 toward the 86 acct code budget of $600

                                                               ii.      How do we allocate funds for future repairs? Will need to add  a line item to the budget – open for discussion; asking for 25% for elec bill going forward; budget $600 per year covers historian/HOF expenses/elec bill/maintenance

c.         Passed unanimously

5.        Correspondence –none

6.        Committee Reports – none

7.        Old business none

8.        Unfinished business – drawing for club team tournament – no drawing; only 1 club willing Bradenton will host

9.        New business

a.        Review of changes to RGS Book

                                                                i.      Pitching Divisions Section E Rule 1: elder men may pitch in the Elders division upon purchase of an NHPA card. Once a pitcher declares himself an elder, he must remain an elder for the entire year.

                                                               ii.      Section E tournament credit: A contestant must have pitched a minimum of 100 shoes to receive Natstats credit

                                                              iii.       

b.        FSHPA By law changes – all unanimously approved

                                                                i.      Article X State Championship Tournament Section 5f: currently reads “Junior boys and girls may pitch from 20 feet until the end of the year following their ninth birthday

1.        Suggested change: Junior cadets may pitch from 20 feet until the end of the year following their 12th birthday

2.        Reason for change: to comply with NHPA RGS Rule 1 Sec A1

                                                               ii.      Article XI All FSHPA Tournaments Section 9.a.b.c.d.e.   – see last page

                                                              iii.      Article X State Championship Tournament Sec 10 currently reads “Fifty cents ($0.50) of the FSHPA Inc. sanctioned tournament fees received from Club Tournament Directors during the current fiscal year, shall be added to the State Championship Tournament cash prizes.

1.        Suggested change: Fifty cents ($0.50) of the FSHPA Inc. sanctioned tournament fees ($2.00 for each tournament entry) received from Club Tournament Directors during the current fiscal year shall be added to the State Championship Tournament cash prizes.

2.        Reason for change: clarify the amount collected by the Tournament Directors for each participant in the tournaments.

 

                                                             iv.      Article III Membership Sec 3 currently reads “Annual dues for an adult FSHPA Inc. membership are $10.00 of which $4.00 is allocated to the annual State closed Championship Tournament. Annual dues for a junior member are $3.00.”

1.        Suggested change: Annual dues for an adult FSHPA Inc. membership are $11.00 of which $4.—is allocated to the annual State Closed Championship Tournament and $1.00 is allocated to the FSHPA Inc. Hall of Fame facility expense.  Annual dues for a junior member are $3.00.  Members of FSHPA Inc. who have received an NHPA Inc. lifetime (50 year) exemption shall also be exempt from paying annual dues to FSHPA Inc. and receive the FSHPA Inc. newsletter without cost.

2.        Reason for the change: FSHPA Inc. HOF has not had a share in the burden of expense since they are housed at the Clearwater Horseshoe Club but Clearwater Horseshoe Club has now been expected to expend their resources for facility repairs due to budget cuts by the local parks department.  The FSHPA should also recognize the 50 year lifetime achievement.

 

10.     State Tournament for 2015 – presentation by Casey Ryan from Flagler County Chamber of Commerce Ron Fair motion to make Flagler host for 2015, second by Harold Newsome; Melbourne defers to Flagler; vote to approve: unanimous

11.     World Delegates – Ronald Deckard, Bob Lemon, Tom Flaherty

12.     Tom Flaherty motioned to adjourn, Walt Jones seconded. Meeting adjourned.