EXECUTIVE COUNCIL MEETING MINUTES

January 28, 2011 1:00pm

1.      Call to order.  Attending: President Bob Hilpertshauser, 1st VP Ron Deckard, 2nd VP Vicki Marteney, 3rd VP Verdell Woollard and Sec/Treas Marcela Santoyo; also attending Bob Marks, Dave Jagers, Peg Currier, Carol Johns

2.      Report by St Cloud club on state tournament preparations

o        Courts sanctioned

o        Motel secured: Heritage Park Inn, $40 per night plus tax; all events will take place there including banquet and annual meeting

o        Caterer: Preferred Occasions. Paid 10% as deposit.  Buffet style $20 per person

o        Deadline Feb 15 – to have everything listed in the newsletter

3.      Financial report

4.      Correspondence – none

5.      By law changes

o        Jr participation in state tournaments – each chapter does it differently; propose to remove section 5 from article X; vote by EC to follow that for 2011 tournament and to change by laws next year

o        Article Vi section 2.a –  vote to send to by-laws committee

o        Article V Elected officers section 2.c.2 – vote to send to by-laws committee

o        Article 3, section 6 – vote to send to by-laws committee

o        HOF committee –Chair should be appt by pres, the committee shall consist of the Chairman, the president plus five additional members in good standing – vote to send to by-laws committee

 

6.      Promotional activities – still looking for promotional director

7.      State tournament

o        established agenda for club presidents meeting and banquet program

o        established agenda for awards banquet

o        established prize funds

8.      Club team tournament rules – under A2 – must have participated in at least 3 tournaments sanctioned by the NHPA  in the 12 months prior to the tournament. Change to sanctioned events, to include sanctioned leagues.  Entry fee – need to add that each pitcher will pay the scorekeeper $1

9.      HOF Budget – increase HOF budget from $200 to $900 for fiscal year 2011

10.  Open discussion

o         Howard Hawes had question with an item on the tournament schedule. Dell will send updated that will be published after next state closed tournament.

o        Dell asked is there any way to get all FL members to renew prior to January 1st instead of having Tournament Directors collect the applications and dues in January? Reply from E.C is probably not. The Tournament Directors are the last line of defense.

11.  Adjourned

Marcy Santoyo

FSHPA Sec/Treas