EXECUTIVE COUNCIL MEETING MINUTES
January 25, 2013 1:00pm
1.
Call
to order. Attending: President Bob
Hilpertshauser, 1st VP Bob Lemon, 2nd VP Vicki Marteney,
3rd VP Verdell Woollard and Sec/Treas Marcela Santoyo; also
attending Boyd Stonerock (representing Clearwater HC)
2.
State
Tournament Report by
o
Website
info is all set up
o
Motel Clarion on Rt 19
$59/night plus 12% tax; meeting room in Clarion, host club providing coffee and
danish (reimbursed by FSHPA); club will set up and
breakdown the tables and chairs (not motel); includes 1 comp room per 15 rooms
(need clarification from motel)
o
Friday
night party @ motel pool side, 6-8pm; FSHPA furnishes drinks, club provides
food; club sets up and breaks down (not motel)
o
Banquet
at Clarion buffet dinner; ham and chicken; motel provided cash bar w/
bartender $25/hr
o
Banquet
ticket price $25 each do we add $1 to the price to cover bartender cost?
Unanimous vote in favor. Banquet ticket $26
o
Banquet
questions for
o
Marcy to send to
Chuck Johnson count of buffet tickets a few days after April 1
o
Trophies
Bob Hilpertshauser will give list of plaque engravings (classes) to Chuck
Johnson
o
Established
agenda for club presidents meeting
o
Established
agenda for Awards banquet
o
Prize
money
§
$450
added by
3.
By
law changes discussed
o
Article
XI, section 9 NOTE
o
Article
X, section 5f need to change age from 9 to 12 to match RGS
o
Nothing
in our bylaws stating $2 to state tournament from each tournament entry; need
to add it in
4.
Club
Team Tournament rules and prize money will pay 5 places, 4 yes, 1 no; bob
will make lists to post
5.
Income/expense
report reviewed
6.
State
lapel pins profit will be $149; can go to HOF AC expense, unanimous vote
7.
HOF
A/C expense
o
Profit
from state lapel pins
o
Special
50/50 at state tournament
o
Assess
each club a certain amount
o
Open
up for donations from individuals and/or sponsors
o
Ongoing
maintenance, future repairs maybe increase membership dues to $12, $2 goes to
line item for future
8.
Promotions
activity pamphlets, business cards; need to get each club active with
recreation dept, tourist dept of county; contest doing well, need to design the
shirt/patch for winner awarded at the banquet
9.
Update
on software for membership ask Lois Hottinger if she can build out a database
to mirror Marvins but in access or something similar