MEETING NOTES- JANUARY EC MEETING

January 25, 2019

1.       Call to order by President Dale Marteney. Others present: Vicki Marteney, Peggy Ogden, Janet McFarland, Marcy Santoyo, Bob Flanagan, Larry Millen

2.       State Closed Tournament 2019 at Flagler County Horseshoe Club

a.       Update on tournament by Bob Flanagan

                                                               i.      Hotel:  Hilton Garden Inn cocktail party – host club does food, FSHPA does the alcohol; location is TBD

                                                             ii.      Banquet: Friday night at Hilton Garden Inn, working on the prices

                                                            iii.      Plaques: Bob Flanagan will contact Jim Hayden for company, Peggy will give list from last year to Bob

                                                           iv.      Annual meeting: Wednesday 9:30am at Hilton Garden Inn

                                                             v.      New building at Flagler – concrete has been poured, should be done by April

b.      Prize funds – same as last year, need to verify with Ron Deckard that Lucas Oil will donate $450 again

c.       Review of State closed entry forms, start times, rules, and entry fees – Marcy will pull from last years files and send to EC; need to move mixed doubles to 1pm

d.      Agenda for Club Presidents meeting and Banquet program – Dale will send to EC for review

 

3.       Prize list for club team tournament- motion to accept Vicki, 2nd Peggy

4.       Review club team tournament rules – change rules to cut off to 1 week before, motion to accept by Janet, 2nd by Vicki

5.       Rotation of clubs for club team tournament – 2020 Flagler, 2021 Brevard, 2022 Sebring, 2023 St Cloud, 2024 Clearwater

6.       By-law changes

a.       none on the radar yet

b.      Bob Hilpertshauser combing thru NHPA by-laws to see if any require changes to FL by -laws

c.       May need a correction to article XI, section 9d

d.      May need a clarification regarding rules for declaring intent to run again and for new candidates declaring that they are running

7.       Budget report – Marcy will send to EC for review and approval

8.       Correspondence

a.       Don Hutchens sent a thank you note for FL/GA team tournament, job well done

b.      Sharon Rosin sent notification of Raise the Roof for Crossroads Corral event April 6, 2019 in Sanford, FL; wants to include real horseshoes including mini tournament or demonstration event in Sanford

c.       Marcy got a letter from Jeff Secord asking for pitcher information to send invitation to world team tournament;  get permission from the folks before sending out info

d.      Ron Deckard email for court sanctioning

9.       Eligibility for State Closed tournament – keep it as is with min of 5 FSHPA tournaments or 4 plus 1 sanctioned league

10.   Florida pins – order more 100. Marcy will order

11.   Move to adjourn by Peggy,  2nd  by Janet.  Meeting adjourned